Executive Assistant to MD

Head Office – Indore (Madhya Pradesh)
Job Location – Indore
Salary – Negotiable

Responsibilities:

• Daily, Weekly, Monthly, Quarterly, Half Yearly & Annual Meeting
• Keeping record of minutes of meetings
• Follow up with concerned persons as per the points discussed in meetings
• Daily discussion with MD regarding pending matters and reminders
• Share due payment report and pending PDC list with sales team individually weekly
• Keeping record of receipt of daily & due payment report from all sales team, follow up if not received
• Registration for webinars/seminars events and remind on the date of event
• Making travel arrangements (domestic & International) for the director’s, guests as well as for staff members
• Prepare travel folder which includes a list of documents
• Preparation of tour expenses and submit the same to account department
• Entry of visiting cards in outlook after every travel of MD
• Responsible for office and Director’s utility bills payment
• Letters and Emails drafting for director’s or other staff members as and when required
• Maintaining record of digital signature movement
• Share price list with selected members on weekly basis
• record weekly price list
• Imports data analysis
• Renewal of yearly memberships and related work
• Preparing dealership monthly performance report and share with supplier
• Preparing weekly market trend report on every Thursday and share with the supplier
• monthly sales plan & daily visit report entry in Sap
• Prepare plan v/s actual sales report and share with MD
• Preparation of Rent Agreements
• Time to time updating in website
• Fill vendor registration form
• Diwali gift distribution, guest list preparation etc.
• Coordinating with placement consultancies and line up candidates for interview
• Find candidates through Naukri.com, resume screening, emails to the suitable candidates, interview line up
• Post job openings on website, Naukri portal
• Filter CVs received through job posting on email and share the same with concerned person
• Providing offer letters to the new joiners, induction of new member with all staff
• Taking care of joining formalities for new employees
• Maintaining leave record of staff on daily basis and sharing with the management and accounts team
• Maintaining attendance register and Excel on daily/Monthly basis
• Keeping record of employee’s birthday & anniversary and organise celebration for birthdays
• Design Birthday, Anniversary and Festival greetings, get them approved with Vijay sir, create the
• same for staff members and share with them, also send to customers on festivals
• Updating in Employee master as soon as a new joiner comes into the system
• Extract monthly biometric report, update tours and leaves and share with accounts for salary preparation.
• Updating in SAPPAYROLL
• Helping other staff members as and when required like typing emails, system related issues etc.
• Check all the travel expenses of other team members then forward further for final approval and reimbursement
• Organising formal events in office premises as well as outside office
• Coordination with vendors, & their payment
• Taking care of new office purchases like IT inventory, office basic utility items and stationery
• Order of visiting cards and other office stationery as and when required
• Annual renewal of Nagar Nigam Licence
• Responsible for office utility bills payment

Requirements:

• Excellent verbal and written communication skills
• Excellent knowledge of MS Office, SAP
• Outstanding multitasking abilities
• Able to work for long hours if needed
• Able to work under pressure

Eligibility:

• Relevant experience of minimum 5 years
• Minimum Postgraduate

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