Executive Assistant

Company Overview

Sigma Group is engaged in import and distribution of polymer and industry grade chemicals.
We are dealing in polymers for more than 20 year and have operation on Indore (Head Office), Mumbai, Delhi, Daman & Silvassa, Raipur and Jaipur. We believe in strong customer relations and operate in transparent manner. Our customer base ranges from market leaders in manufacturing consumer products to industrial-use items. We also provide technical support to all our customers and ensure high customer satisfaction through our sales and marketing channels.

Product Range:- Polymers (Plastic Granules) PE, PP, LDPE, LLDPE, HDPE, PVC

Executive Assistant cum Sales Coordinator

Head Office – Indore (Madhya Pradesh)
Job Location – Indore
Designation – Executive Assistant to MD
Salary – Negotiable

  • Daily, Weekly, Monthly, Quarterly, Half Yearly & Annual Meeting
  • Keeping record of minutes of meetings
  • Follow up with concerned persons as per the points discussed in meetings
  • Daily discussion with MD regarding pending matters and reminders
  • Share due payment report and pending PDC list with sales team individually weekly
  • Keeping record of receipt of daily & due payment report from all sales team, follow up if not received
  • Registration for webinars/seminars events and remind on the date of event
  • Making travel arrangements (domestic & International) for the director’s, guests as well as for staff members
  • Prepare travel folder which includes a list of documents
  • Preparation of tour expenses and submit the same to account department
  • Entry of visiting cards in outlook after every travel of MD
  • Responsible for office and Director’s utility bills payment
  • Letters and Emails drafting for director’s or other staff members as and when required
  • Maintaining record of digital signature movement
  • Share price list with selected members on weekly basis
  • record weekly price list
  • Imports data analysis
  • Renewal of yearly memberships and related work
  • Preparing dealership monthly performance report and share with supplier
  • Preparing weekly market trend report on every Thursday and share with the supplier
  • monthly sales plan & daily visit report entry in Sap
  • Prepare plan v/s actual sales report and share with MD
  • Preparation of Rent Agreements
  • Time to time updating in website
  • Fill vendor registration form
  • Diwali gift distribution, guest list preparation etc.
  • Coordinating with placement consultancies and line up candidates for interview
  • Find candidates through Naukri.com, resume screening, emails to the suitable candidates, interview line up
  • Post job openings on website, Naukri portal
  • Filter CVs received through job posting on email and share the same with concerned person
  • Providing offer letters to the new joiners, induction of new member with all staff
  • Taking care of joining formalities for new employees
  • Maintaining leave record of staff on daily basis and sharing with the management and accounts team
  • Maintaining attendance register and Excel on daily/Monthly basis
  • Keeping record of employee’s birthday & anniversary and organise celebration for birthdays
  • Design Birthday, Anniversary and Festival greetings, get them approved with Vijay sir, create the same for staff members and share with them, also send to customers on festivals
  • Updating in Employee master as soon as a new joiner comes into the system
  • Extract monthly biometric report, update tours and leaves and share with accounts for salary preparation.
  • Updating in SAPPAYROLL
  • Helping other staff members as and when required like typing emails, system related issues etc.
  • Check all the travel expenses of other team members then forward further for final approval and reimbursement
  • Organising formal events in office premises as well as outside office
  • Coordination with vendors, & their payment
  • Taking care of new office purchases like IT inventory, office basic utility items and stationery
  • Order of visiting cards and other office stationery as and when required
  • Annual renewal of Nagar Nigam Licence
  • Responsible for office utility bills payment
  • Excellent verbal and written communication skills
  • Excellent knowledge of MS Office, SAP
  • Outstanding multitasking abilities
  • Able to work for long hours if needed
  • Able to work under pressure
  • Relevant experience of minimum 5 years
  • Minimum Postgraduate

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